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Job Requirements of Billing Coordinator-FLW:
Required Skills, Experience, and Knowledge:
- High school diploma or GED equivalent required.
- Minimum 3-5 years of combined work experience as an accounting clerk in a sales environment supporting multiple branch locations and a high volume of transactional activities.
- Good verbal, written, and interpersonal communication skills.
- Good problem solving skills, detail oriented, and ability to work with a high level of accuracy.
- Proficiency with MS Office applications (Outlook, Word, Excel) and management information system applications (ex: DBS, Rental Man).
- Ability to work independently in a fast-paced, dynamic, and deadline sensitive environment.
- Ability to work standard five-day work schedule, including daily overtime, and occasional weekend hours as necessary.
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Billing Coordinator-FLW
Puckett Machinery
Flowood, MS (Onsite)
Full-Time
The Billing Coordinator is responsible for preparing a variety of invoices, account maintenance and reconciliation activities involving customer machine rentals, related transactional reporting and tracking, and used machine inventory. In addition, the position is accountable to monitor customer’s insurance certificates to confirm all current rentals are covered for property damage.
Essential Functions, Duties, and Responsibilities:
- Prepare new/used machine and attachment rental invoice billings using data from salesman quotes and other supporting documents.
- Send out monthly recurring rental invoices timely.
- Monitor customer property insurance certificates for adequate coverage limits and expirations.
- Post related credits using data from approved credit memos.
- Calculate and verify the payoff amounts for all rental machine conversions and machine trade-ins.
- Prepare machine sales-related freight and other invoices for accounts payable.
- Input used machine and attachment inventory details into the company’s information management system.
- Run/prepare and review a variety of periodic standard management reports used by others to calculate salesman commissions, aid in balancing accounts, and to identify exceptions, suspense items or transactions requiring further action. Run periodic standard management reports to verify and balance the Company’s used machine inventory.
- Serve as a backup to the Senior Billing Coordinator position responsible for preparing machine sales agreements, swing engine invoice billings and posting related credits.
- Serve as the backup to the Billing Coordinator position responsible for machine sales order document preparation and system input.
- Perform related clerical duties (scanning, filing) and support special project activities as assigned.
- Maintain a professional and proper personal appearance at all times.
Job Requirements:
Required Skills, Experience, and Knowledge:
- High school diploma or GED equivalent required.
- Minimum 3-5 years of combined work experience as an accounting clerk in a sales environment supporting multiple branch locations and a high volume of transactional activities.
- Good verbal, written, and interpersonal communication skills.
- Good problem solving skills, detail oriented, and ability to work with a high level of accuracy.
- Proficiency with MS Office applications (Outlook, Word, Excel) and management information system applications (ex: DBS, Rental Man).
- Ability to work independently in a fast-paced, dynamic, and deadline sensitive environment.
- Ability to work standard five-day work schedule, including daily overtime, and occasional weekend hours as necessary.
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